In the Privacy box, select one of the following:.This description also displays in the welcome email when others first join the group. Tip: It's a good idea to enter a detailed description because it displays throughout Office 365 and is a simple but useful way to promote the group and to help others understand the purpose of the group.
In the Add a description box, enter a detailed description of the group to help others understand the purpose of the group. The group ID cannot be changed after the group is created. Important: When you enter a group ID, choose wisely. If the message "not available" displays, adjust the group name or group ID to make it unique. For example, you may want an abbreviated name to shorten the URL or email address. To change the basis of the URL and the email address, in the Group ID box click Edit, and then enter a group ID different from the group name. In the Choose a name box, enter a group name that is specific and descriptive. If necessary, click More to display the Browse Groups and Create Group commands. On the left, below your folders, you will see a section called. Sign in to Office 365 and go your Outlook email. There is no way to recover the information.īrowse Existing Groups or Create Your Ownīefore you create a group, try browsing the existing groups to see what is out there. When you delete a group, you are permanently removing all group conversations, email, files, calendar events and related information. Administrators can also remove group members, approve requests to join private groups, rename the group, and delete the group. WARNING: Be careful deleting a group. Administrators can add group members and also elevate group members to administrator. The person who creates a group is the group's administrator by default. Only internal employees with mailboxes are able to participate in a group, but the group administrator can choose to allow people outside of Western to email the group. A group administrator (there can be more than one) can also add and remove individuals at any time. Requests to join a private group must be approved by a group administrator. Private groups restrict access to conversations, files and calendar to members only. Any faculty or staff member can view the conversations, files and calendar for a public group and anyone can join. Office 365 Groups appear in the Outlook Global Address List, and any faculty or staff member can send messages to the group so choose a name that is specific and unique. Some important points to remember when creating a group: Invite group members from outside the university. Share and assign tasks with Office 365 Planner. View all group events via a shared group calendar in Outlook or in Office 365. Share information via the group's OneNote Notebook. 
Share documents, spreadsheets and other files with the group's shared document library.Participate in group discussions by emailing the group directly from within Outlook, or via a group discussion page in Office 365.Any faculty or staff member can create and manage a group, making it a convenient option for small project teams and committees. The university plans to move all legacy PBX telephones to Microsoft Teams by the end of 2021, so Teams will become the primary communication tool for voice, video, collaboration, and messaging.Īn Office 365 Group is an online collaboration space that combines an email distribution list with a shared document library, group calendar, SharePoint site, and a shared task list called Planner. Also, Microsoft Teams will replace Skype for Business as the Enterprise Voice Over IP client some time in 2020. You can even create a new Team based off of an existing Office 365 Group. The Teams interface is consistent across devices and provides an easy to follow hub for all of your group communication and collaboration needs.
We recommend the group chat approach of Microsoft Teams.
Microsoft Teams use group chat as the primary communication method. Office 365 Groups use email as the primary communication method. Both platforms provide members with shared online file storage, OneNote, SharePoint, Calendar, and Planner (task management). Before you create an Office 365 Group, consider using Microsoft Teams instead.
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